We collect two types of information on the Site, as follows and as further described in the sections below entitled “Cookies,” and “Log Files”:
Web server traffic information. This information is used to determine the number of visitors to our site, length of stay and sources of traffic and is collected automatically as you navigate the Site. We collect aggregate data — or totals of those visiting from a domain — not information identifying individual users. We use this information to help improve our Site and our service to you.
- Personal information provided by you. If you provide information to be posted on public areas of the Site, fill out a form or survey, request information, we may collect your name, address, city, state, zip code, telephone number and email address or other information by which you may be personally identified (such information is referred to as “Personal Information” in this policy). We collect email addresses and other Personal Information only when you provide it to us.
You must be at least thirteen (13) years old to use our Site. We do not solicit or knowingly collect any Personal Information from children. If you are under the age of thirteen (13) you may not use the Site.
Use and disclosure of personal information
The Alzheimer's Disease and Related Disorders, New York City, Inc. collects information on our Site. We do not sell, trade or rent our Site’s visitor’s Personal Information to third parties other than those outlined in this section. If you willingly provide us your Personal Information, the Alzheimer's Disease and Related Disorders, New York City, Inc. may use it in the following ways:
Email Information Requests and Questions. When we respond to your email requests or questions, we may collect your email address and send you Alzheimer's Disease and Related Disorders, New York City, Inc. email bulletins or news. To opt out and remove your name from future emails of this type, follow the unsubscribe instructions in the message.
E-News: When you sign up to receive Alzheimer's Disease and Related Disorders, New York City, Inc. e-news, we collect your email address and may also notify you about other information we think you will find valuable. To opt out and remove your name from future emails of this type, follow the unsubscribe instructions in the message.
Message Boards and Profiles. Please remember that any information you disclose on member profiles becomes public information.
By using the Alzheimer's Disease and Related Disorders, New York City, Inc. Site, you consent to the collection and use of the information described above. The Alzheimer's Disease and Related Disorders, New York City, Inc. reserves the right to modify or remove portions of this policy at any time, such changes effective immediately upon posting of the revised version on the Site unless otherwise indicated, and any changes to this policy will be posted prior to their implementation. If we make material changes to how we treat your Personal Information, we will post the amended policy on the Site and notify you through a notice on the Site’s homepage. Your continued use of the Site after notification of material changes to this policy constitutes your consent to the changes. The effective date of this policy, as stated below, indicates the last time this policy was revised.
We respect your privacy and recognize that you may wish to limit the ways in which we contact you. To make changes to how we use your Personal Information, please follow the instructions described above (under “Use and disclosure of personal information”) or simply send an email to firstname.lastname@example.org with the following information:
- To remove your name from mailing lists shared with other organizations, please provide your full name, mailing address and a sentence requesting removal.
- To remove your name from the Alzheimer's Disease and Related Disorders, New York City, Inc. postal mailing list, please provide your full name, mailing address and a sentence requesting suppression of your Personal Information in our files.
- To review or correct your Personal Information with the Alzheimer's Disease and Related Disorders, New York City, Inc., please provide your name and a sentence requesting a review or a correction.
We take precautions designed to protect your Personal Information. At the Alzheimer's Disease and Related Disorders, New York City, Inc., your Personal Information is stored on secure servers and we have policies in place designed to limit access to your information to authorized staff with a legitimate and specific business purpose to access the information. Unfortunately, the transmission of information over the Internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of information transmitted to our Site and any transmission of your Personal Information is at your own risk. If you have any questions about the security of our Site, send an e-mail to email@example.com.
The Alzheimer's Disease and Related Disorders, New York City, Inc. recognizes the importance of effective file keeping records and data management to enable it to discharge its functions. This requires, amongst other things, a data and record retention policy.
Information collects from users of the site:
- are stored appropriately having regard to the sensitivity and confidentiality of the material recorded
- are retrievable and easily traced
- are retained for only as long as necessary
- are disposed of appropriately to ensure that copyrights are not breached and to prevent them falling into the hands of unauthorised personnel
This policy applies equally to photographic, microform and electronic media that are used to store records as well as more traditional paper or card records. The period of retention only commences when the record is closed.
All data and records should be stored as securely as possible in order to avoid potential misuse or loss. All data and records will be stored in the most convenient and appropriate location having regard to the period of retention required and the frequency with which access will be made to the record.
Data and records which are active should be stored in the most appropriate place for their purpose. Data and records which are no longer active, due to their age or subject, should be stored in the most appropriate place for their purpose. The degree of security required for file storage will reflect the sensitivity and confidential nature of any material recorded. Any data file or record which contains personal data of any form can be considered as confidential in nature.
Data and records should not be kept for longer than is necessary. No data file or record should be retained for more than five years after it is closed unless a good reason for longer retention can be demonstrated. It is to be emphasised that the period of five years is a maximum period. It may well be appropriate having regard to the nature of the record to opt for a shorter period.
Reasons for longer retention will include the following:
- Statute requires retention for a longer period
- The record contains information relevant to legal action which has been started or is in contemplation
- Whenever there is a possibility of litigation, the records and information that are likely to be affected should not be amended or disposed of until the threat of litigation has been removed
- The record should be archived for historical or research purposes, e.g. the record relates to an important policy development or relates to an event of local or national purpose
- The records are maintained for the purpose of retrospective comparison
- The records relate to individuals or providers of services who are judged unsatisfactory. The individuals may include employees who have been the subject of serious disciplinary action
Destruction And Disposal Statement
All information of a confidential or sensitive nature on paper, card, microfiche, or electronic media must be securely destroyed when it is no longer required.
- When records or data files are identified for disposal in the Policy are destroyed, a register of such records needs to be kept.
- The procedure for the destruction of Confidential or Sensitive Waste on paper, card or microfiche is as follows:
- All office quality white or coloured paper should be mechanically shredded if the content is in any way sensitive.
- If you dispose of waste by using the shredder, ensure that it is used safely in accordance with its operating instructions, and that waste is shredded in such a way that it cannot be put back together again, and made comprehensible
- All other paper can be disposed of in the boxes or bins provided in offices for environmentally-friendly disposal of white non-confidential and non-sensitive paper waste.
A cookie is a piece of data sent to your Web browser and stored on your hard drive. Cookies help us improve our Site by tracking and targeting the interests of our users as they visit different sections of our Site. Cookies do not contain any Personal Information. You can set your browser to refuse some or all browser cookies, or alter you when cookies are being sent. Please note that if you disable cookies, some areas of the Site may not be accessible or function properly.
We collect and use IP addresses to analyze trends, administer the site, track visitors’ movements and gather broad information for aggregate use. IP addresses are not linked to Personal Information.
The effective date of this policy is 4/2019.